Five Things to Remember for Business Travel

It happens to all of us. You’re making your journey, you arrive at your accommodation and realise that there’s something you’ve forgotten. When it comes to business travel, you can be so busy getting to and from shifts, or concentrating on your all-important meetings that you miss the details that can make your stay – and post-trip admin – much easier.

In the five years we’ve been helping companies to manage their accommodation, we’ve found there are some common things that business travellers forget.

Here are five things to remember when travelling for business.

Research local amenities

Once you’ve made your journey to your accommodation, you’ll want to get inside, unpack and relax. However, if there’s something that you’ve forgotten to bring with you, or if the kitchen cupboards need stocking, you’ll need to nip back out again and find the nearest shop.

Before your journey, take a look at the supermarkets closest to your accommodation so you can stop by for any essentials on your way in.

Check travel routes

With Sat Nav systems, it’s so easy to get in the car, set your destination and go! But, we all know how essential it is to check your route before setting off to your accommodation. Look for any unexpected roadworks, tolls and diversions – anything that can cause a delay or be an added expense. And don’t forget about your route to and from site, too!

Save all of your receipts

Receipts are easily thrown away, or hidden deep within pockets or bags and forgotten about. By the time you find them again, you’ve already filed your expenses for your work trip and so, you’ve missed out! But by collecting them and keeping them safe, you can claim back all the expenses and VAT that you’re entitled to. Each little coffee, lunch, or car park ticket adds up.

Keep your contact number handy

When we work with you to book places to stay for business travel, we’ll give you a contact number that’s available 24/7. This way, you can reach us for help with any problems you may have – we’ve even directed clients to their destination over the phone! Add the phone number to your contacts, and keep a copy with your booking paperwork. Just in case…

Make the most of your stay

When you have downtime, make the most of the facilities in and around your property. Whether it’s relaxing in the hot tub on the patio after a long shift, or exploring the town centre on your day off, taking a break can really make your business stay feel like a home-away-from-home.

If you have any questions about business travel and booking accommodation, get in touch. We’re always happy to help!

10 Accommodation Nightmares…

Preventing and overcoming accommodation nightmares – those problems you don’t think to ask about at the time of booking and unexpected surprises when you arrive at the property – is our expertise.

To help you with your own business travel bookings, we’ve shared 10 of the most common accommodation nightmares and our top tips on how to avoid them!

1. Cold Showers

Not something you think about at the time of booking, but something to always double check with your accommodation provider!

2. Long Travel Time

You don’t want a long drive back to your accommodation after a busy shift. Also be sure to check the distance to avoid additional costs.

3. Tolls & Bridge Roads

A quick internet search will prepare you for any tolls and bridge roads – and make sure you have plenty of change ready!

4. Incompatible Travellers

Make your own booking so you can retire to your own quiet, cosy room, with your own facilities, after a long day with ‘challenging’ colleagues.

5. No Wifi

Make sure that the accommodation not only has WiFi access, but it has a strong coverage. Also, look at phone signal strength too.

6. No Late Check In

Sometimes, when you have a long journey to make and shifts at various times, late check-in is a must! Always ask before booking.

7. Nowhere to Park?

You don’t want to arrive at your accommodation and find there isn’t ample parking for your work vehicle. Enquire about the options available.

8. Overcharging

The ultimate accommodation nightmare! Make sure you have your booking confirmation and what is included in your stay with you.

9. Make sure it actually exists!

Unbelievably, this happens.
Do your research, look up reviews and use trusted providers to make sure you’re not caught out.

10. Bad reviews

Reviews, good and bad, are imperative to your decision. The responses from the accommodation will give a great insight, too!

Or, we can do it all for you!

Trust us, there isn’t a nightmare we’ve faced that we haven’t overcome – that’s how we’ve achieved a 100% success rate! Get in touch to see how we can help you with your business stays.